Our Privacy Policy

At the Submariners Association, we are committed to safeguarding your privacy.

This Privacy Policy outlines how we collect, use, disclose, and manage your personal information.

By being a member, accessing or using our services, you agree to the terms outlined in this policy.

Lawful Basis

Our lawful basis for the collection and retention of your data is based on your continued consent. This consent is either by registration as a member and or usage of our website.

Account Registration

As a voluntary association of both serving and veteran submariners we ask for your consent in collecting your data when registering to become a member.

If consent is not obtained, membership of the association is not possible.

Member Profiles

The website provides functionality that allows registered users to share personal information with other registered users.

This functionality requires specific consent and can be revoked and reinstated by a member without affecting their membership.

This functionality is entirely under the control of the individual member.

The association does not make members profile information available to other members.

Association officials such as the Webmaster, Membership Secretary, Association Secretary, Slops Manager and Treasurer have access to this information where legitimate reason exists.

Membership Data

We use your information to validate your eligibility to be a member or to continue to be a member. We also use your data to offer you appropriate support whilst a member.

You may request details as to what information we hold about you. The option to download and delete your data exists from your member account.

Removal of your consent will result in your membership being terminated and access to members only areas removed.

Executors, or individuals with Power of Attorney may request removal of your data using the contact us form.

General Website Usage

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

The Submariners Association reserves the absolute right to enable or disable comments functionality at any time.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

If you upload an image then you must have the legal right to use the image. By uploading an image you agree to its use by the Submariners Association or its successors.

Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Privacy Policy Disclosures

  • We partner with Microsoft Clarity and Microsoft Advertising to capture how you use and interact with our website through behavioral metrics, heatmaps, and session replay to improve and market our products/services. Website usage data is captured using first and third-party cookies and other tracking technologies to determine the popularity of products/services and online activity. Additionally, we use this information for site optimization, fraud/security purposes, and advertising. For more information about how Microsoft collects and uses your data, visit the Microsoft Privacy Statement.

We utilise Google Analytics to gather data about your interaction with our website. This includes information like your IP address, browser type, and pages visited. The information collected is used for analytical purposes to enhance your browsing experience.

Google Tag Manager helps us manage website tags efficiently. It does not collect personal information on its own. It is used to deploy and manage various tags, including those from Google Analytics, to enhance our website’s functionality. For more information about how Google collects and uses your data, visit the Google Privacy Statement.

How We Use Your Information

The data collected allows us to understand user preferences and behaviour, enabling us to enhance the functionality and content of our website for a better user experience.

Third-Party Service Providers

We may share non-personal information with third-party service providers for the purpose of website analytics and improvement.

The Submarine Family of Organisations

We may share information with other groups of the Submarine Family in the event of our being notified of your no longer being able to act on your own, or your having ‘crossed the bar’ by a direct family member.

Please ensure your wishes in this regard are known by your family.

    Your Choices

    Cookie Preferences

    You have the option to manage your cookie preferences. Most web browsers allow you to control cookies through settings. However, please note that restricting cookies may impact your experience on our website.

    The website provides registered Association Members with the ability to update, download and or delete their personalinformation, without the need to obtain approval.

    Security Measures

    Data Security

    We implement industry-standard security measures to protect your information. However, it’s important to note that no online transmission or storage is completely secure.

    By using our website, you acknowledge and accept these risks.

    Embedded content from other websites

    Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

    These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

    How long we retain your data

    If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

    For users that register on our website we also store the personal information they provide in their account.

    All members can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

    What rights you have over your data

    If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.

    You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

    Changes to This Policy

    We may update this Privacy Policy to reflect changes in our practices. It is advisable to review this page periodically for any updates. Your continued membership of the association and or the use of our website constitutes your acceptance of this policy.

    We recommend you keep a record of this policy for your records.

    Contact Us

    If you have any questions or concerns about our Privacy Policy, please contact us at admin@submarinersassociation.co.uk

    Dated: January, 2024